The Ebuyer guide to setting up an office

Setting up a business - what office
equipment do you need?

  • A successful business relies on many things. A carefully selected team of dedicated people, a great business model and the right marketing are all essential.

    In addition, a functional and reliable workplace that has the tools you need to get tasks completed is vital.

  • This means that, whether you want to create a state-of-the-art home office, or are setting up your business in dedicated premises, you should take some time to select the right office equipment for your needs.

Office Equipment

  • All-in-one printers

    Whatever your business, you'll probably need items like a printer, a copier and a fax machine. While all of these can be bought separately, an all-in-one printer offers the same functionality in a single device.

    These are particularly useful for small offices, where space is at a premium. In addition, they are generally more affordable than buying two or three separate machines, making them perfect for tight budgets.

  • Telephones

    Another vital piece of office kit, the choice of telephones ranges from simple items with only the most basic functions, to more complicated systems with an array of features - like voicemail, hold, caller ID, the ability to transfer calls and digital displays.

    For hands-free operation, allowing you or your employees to type and carry out other tasks while speaking on the phone, you might want to consider investing in some headsets. Wired and wireless options are both available and the latter offers increased mobility.

  • Shredders

    A document shredder can be useful when disposing of documents that need to be kept away from prying eyes.

    This is especially important when it comes to complying with the Data Protection Act - after all, the personal details of clients and employees need to be handled with care.

  • Computers

    Easily the most important device in any office, computers are a business must-have, although the right machine will depend on the tasks at hand and where you plan to use the device.

    If you will be taking your work with you, perhaps to visit clients or to carry out work on-site, a laptop is probably the best option. Alternatively, desktop computers may not be as portable, but they typically cost less and you can enjoy higher specs and a bigger monitor.


    Also, don't forget your peripherals. An ergonomic mouse and reliable keyboard are essential, while other items like graphics tablets may also be useful. Meanwhile, an external hard drive will give you an easy way to back-up your files or bring your important data with you.

  • Software

    Most businesses will require various types of software to complete daily tasks, and the programs you need will depend on the type of work your company does.

    For example, computer aided design, or CAD, software may be in order, while programs for editing photos, movies, audio content or websites could be useful for more creative endeavours.


    Of course, some basic document editing software is essential for any business and the Microsoft Office package offers useful tools like Word, Excel and PowerPoint.

    In addition, don't forget your antivirus software, which will help to ensure your computer and network stay safe while browsing the web. Depending on the program you get, it may also offer tools like internet security, firewalls and pop-up blockers.

  • Office furniture

    A comfortable office is a productive office, so when setting up your workplace, be sure to choose your office furnishings carefully.

    To ensure the best in ergonomics, select desk chairs that have plenty of adjustability - such as height, seat tilt and backrest position. Some may also include armrests, leg supports and headrests.


    Other items that can help reduce the occurrence of repetitive strain injuries include monitor stands and wristrests for the keyboard and mouse.

    Finally, don't forget storage furniture and organisation aids - like penholders, filing cabinets and document trays.