When it comes to organisation some people thrive off it and love nothing more than getting stuck in, often volunteering to arrange every team meeting, friends night out or family event, however others find it tiresome, stressful and quite frankly, pointless.
If you are the later then you can usually get by as you will always have someone in your family, circle of friends or among your work colleagues who enjoy nothing more than getting organised and sorting everything out for you. Unfortunately, it is very unlikely that the same people will jump to your aid when it comes to your digital life.
Why it matters
One of the reasons why people don’t clean up their PCs and meticulously sort through files is because the extent of the mess isn’t laid out for everyone to see. If these files, e-mails and software programs were on paper or discs scattered around your house then it might drive you to sit down, go through everything and organise them into folders and get rid of anything that is no longer useful.
The same approach needs to be applied to your digital life, not just because everyone’s telling you to, but because it will save you time, frustration, space and running the risk of having duplicates stored on your computer.
What to do
1) Clean up your hard drive. This can be done in many different ways. For Windows users this can be done by using the pre-installed Disk Cleanup program that allows you to select specific files and programs that you want to delete, alternatively there are cleaning programs that can be purchased or downloaded that do the same job.
Clearing your internet browser’s cache is another way of clearing your hard drive and can have an impact on how quick your machine will run. Ideally this should be done once a month, for a step by step guide on how to clear your cache visit refreshyourcache.com.
2) Store files efficiently. Using external hard drives for larger files that you don’t need locally, or using a cloud-based storage system can save a lot space on your machine and prevent it from running slowly. You can also use these methods to store files that you think you may be able to delete soon, but you’re just not quite ready to do so yet.
3) De-clutter your desktop. If you’re someone who has icons, shortcuts and random files saved on your desktop, so much so that looks like your background, then it’s time to seriously tidy-up. Even if you need to be easily accessible there is no need to have them on your desktop.
4) Uninstall. Many people opt for the recycle bin when it comes to removing programs or software, but if you are never going to use it again make sure you uninstall the program/software.
5) Label your files. Sift through your folders and check that they are all named appropriately and have the correct documents, music or photos in accordance to the label. Yes, it may be monotonous but it will be worth it when you know exactly where to head to when you’re searching for a specific document or file.
6) Update your security software. Most security software will automatically update, however if not you will need to manually go through your software control panel to check for updates.
7) Finally, sort through your e-mails. Be rigorous and go through your ‘read’ e-mails and delete any that are no longer important, as well as saving any that are into a sub-folder in the ‘saved’ section. While you’re at it you should also go through all the e-mails that you have subscribed to over the years and unsubscribe from any that you instantly delete or do not read.
After you’ve done the big clear-out once maintaining the up-keep of your digital life should be a lot easier.When was the last time you organised your computer?