Education

Is your school properly licensed for Windows Desktop?

GENUINE WINDOWS SOFTWARE CAN SAVE YOU TIME AND MONEY – AND WILL REDUCE SECURITY RISKS AND LEGAL LIABILITY. BUT IS YOUR SCHOOL PROPERLY LICENSED? WE GIVE YOU ALL THE FACTS.

Let’s take a look at the actual licensing rules: Every PC running Windows desktop software needs to have its own full Windows desktop licence. There are just two ways to get a licence, one being pre-installed on a PC via a manufacturer, the other through retail stores as a fully packaged product. That’s it!

Windows licence

What about Microsoft Volume Licensing Agreements?

The Microsoft Volume Licensing agreements cover the Windows desktop upgrade only. This is true for all Academic Volume Licensing agreements – regardless of whether the agreement was purchased with or without Software Assurance.

Windows upgrades are designed to upgrade a previously acquired qualifying licence. So, in simple terms, if you are an academic institution you have to have a full qualifying underlying licence first. Then you can use a Volume Licensing agreement to upgrade to either a new or different version. So, two licences are needed. A basic one and then one to upgrade.

windows license

How do you ensure your school is properly licensed?

1. When sourcing new PCs, make sure they have a genuine operating system pre-installed.

2. If you purchase PCs which don’t have Windows software already installed, it is likely to cost you more in the long run.

3. Using a Volume Licensing agreement to install the initial full Windows licence will leave your institution unlicensed and legally non-compliant.

4. Keep up to date with licensing rules to keep your institution compliant.

kids on computers

Frequently asked questions…

Q. If my school purchases PCs with Windows desktop operating systems pre-installed by a PC manufacturer, can those operating systems be transferred to newly purchased PCs which are acquired without operating systems?

A. No. A genuine Windows operating system can never be transferred from the PC on which it was originally installed. Even if the PC is no longer in use. However: other licences can be moved. Click here for details.

Q. Does my school have to have a basic licence before we can upgrade?

A. Yes, you must have a full qualifying underlying licence BEFORE you can do anything else. Once you have this, you can upgrade. All schools MUST have an operating system installed. For example, this could be the Home operating system, which can then be upgraded to Windows Pro (at an educational discounted price).

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