How to back up your work and photos with OneDrive

If you’ve got work documents and photographs that are important to you, then it’s also important to ensure that you have some form of back-up in place.

We’re all aware that backing up work documents and photographs is an important thing to do – but how do you actually do it? It may be simple (it is!), but nothing is simple if you don’t have the information to start with! So, with that in mind, let’s have a refresher… or, for first-timers, a quick guide to helping you back up your work and photographs

You can back up your important folders (your Desktop, Documents, and Pictures folders) on your Windows PC with OneDrive PC folder backup, so they’re protected and available on other devices.


OneDrive for Windows

If you have Windows 10, OneDrive is already installed on your PC. If you’re using another version of Windows, install OneDrive to get started. Click here.

Use this link:


Set up PC folder backup

If you’re prompted to back up your important folders (Desktop, Documents, and Pictures), select the prompt to start the folder backup wizard.

  1. If you didn’t see the prompt or you already closed the wizard, select the white or blue cloud icon in the Windows notification area, and then select: Help & Settings > Settings, then Backup > Manage backup.
  1. In the Back up your folders dialog, make sure the folders that you want to back up are selected. 

Select Start backup.

You can close the dialog box while your files sync to OneDrive. Or, to watch your files sync, select View upload progress. If you already closed the dialog, to open the OneDrive activity centre, select the white or blue cloud in the notification area.


Access your backed up folders on any device

When your files finish syncing to OneDrive, they’re backed up and you can access them from anywhere in Documents, Desktop, or Pictures. When you back up your Desktop folder, the items on your desktop roam with you to your other PC desktops where you’re running OneDrive.

You can back up a maximum of 5GB of files in OneDrive for free, or up to 1TB with a Microsoft 365 subscription.

If you’re signed into the OneDrive sync app on your computer, you can use File Explorer to access your OneDrive. You can also use the OneDrive mobile app to access your folders on any device.

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