Future-proofing IT systems with a multi-phase refresh project of over 1500 devices, components and accessories delivered on budget and on time.
Cirencester College, a leading further education provider in Gloucestershire, partnered with ebuyer to modernise its IT infrastructure. This process involved a multi-phase refresh project, replacing more than 1,500 devices, components, and accessories.
With Microsoft’s October 2025 Windows 10 end-of-life deadline fast approaching, the college turned to ebuyer. The College needed to proactively replace ageing hardware, ensure compatibility with Windows 11 and equip their teaching faculty and 3,000+ full-time students with high quality, modern technology.
Failure to upgrade to Windows 11 in advance of the October deadline would have left the college vulnerable to security threats, non-compliance with data protection standards, and reduced system performance. Cirencester College needed a reliable IT partner to help mitigate these risks.
The Challenge
With a wide range of technology use cases across the campus, Cirencester College required over 1,500 new devices, components, and accessories – including desktop PCs, laptops, consoles, SSDs, laptop memory, keyboards and mice, switches, cables, and more.
The procurement process needed to support a phased rollout across multiple departments, with guaranteed stock availability aligned to strict delivery windows.
As a publicly funded institution operating within tight financial constraints, the college had to maximise its IT budget at every opportunity. Competitive pricing on modern, future-ready devices was essential.
ebuyer’s Approach
Faced with the urgent need to replace ageing Windows 10 machines, Cirencester College had to move quickly, all while managing fluctuating budgets, evolving internal requirements, and the looming risk of hardware shortages. This was more than a supply challenge; it demanded a trusted partner to ensure seamless delivery across departments.
ebuyer’s team of education IT specialists took a consultative approach from day one, working closely with the college’s IT leads to understand requirements, map out a phased rollout, and stay agile as plans evolved. By securing stock in advance and timing deliveries around term breaks and key milestones, ebuyer helped eliminate the stress from what could have been a highly disruptive project.
Results
Cirencester College successfully rolled out multiple phases of its device and monitor refresh project, ensuring staff and students are equipped with modern, future-ready technology well ahead of the Windows 10 EoL deadline. The college stayed within budget, experienced no delays in deployment, and received consistent support throughout.
Checklist for Success…
– Multiple phases of hardware refresh successfully completed
– Devices and monitors delivered on time and within budget
– Improved learning and working environments for staff and students
– Long-term confidence built in the reliability of ebuyer as a supplier
Why ebuyer?
Cirencester College chose ebuyer for its competitive pricing, consultative approach, and proven track record in education IT. What truly stood out was the end-to-end support, flexibility, and proactive communication from the account management team – ensuring the college could focus on providing exceptional educational standards while ebuyer took care of the IT logistics.
IT Refresh on the Horizon?
For expert refresh advice from education IT specialists in a flash, just email [email protected]
